Grill, canopy, coolers, chairs, and food — split across the group so setup takes minutes, not an hour of unloading one truck.
So no one truck carries it all — canopy, grill, and chairs get spread across the group.
Claimed before the lot fills up, so drinks are cold when guests arrive.
Enough chairs and shade for the whole crew, without buying six canopies.
Set the lot, arrival time, and how many are coming.
List the grill, canopy, coolers, food, and drinks as claimable items.
Guests RSVP and see what's left before they pack the truck.
Everyone shows up knowing exactly what they're carrying.
Grill, charcoal or propane, and a lighter that actually works.
Enough ice to keep drinks cold through the fourth quarter.
Canopy, folding chairs, and a table for food.
Burgers, sides, and condiments split across the group.
Water, soda, and coolers full of the good stuff.
Cornhole, team flags, and a portable speaker.
Assign categories instead of specific dishes at first — one person covers mains, another sides, another drinks — then let guests fill in specifics as they claim items.
Whoever has the gear and the truck space. List both as separate claimable items so it is clear who is responsible for each before game day.
A few days ahead works well — early enough for people to shop, but close enough that RSVPs are mostly in so you know how much food to plan for.
Yes. Add items like parking passes, wagons for hauling gear, or a tent for shade alongside your food and drink registry.